Project management, often the key to a successful project, is the techniques and methods, along with the appropriate tools to deliver projects in a timely and economical manner. All projects are comprised of several components in addition to the project itself and include the stakeholders, investors and interested parties. Each entity has a vision for the project, as well as an anticipated goal. Such software helps to control costs, hours spent and the ability to hit milestones and the overall goal, as well as maintaining the overall vision. Project management software utilizes state of the art technology and adds a level of sophistication to a project.
Let’s discuss four of the benefits of all the free project management software options.
- Team Collaboration:
One of the best benefits is if the team is comprised of individuals or teams in other locations. Project management software allows the entire team access to the same information, often in real time. All team members have the opportunity to offer alternatives or even ask questions utilizing such software. Since all input and effort can be tracked, it is easier for the project manager to make sure everyone is on track with their assigned tasks. Project management software also keeps everyone accountable for their share of the work. If a team member is on the road for any reason, they can still keep in touch with the team and the project and stay up to date with what is happening.
- File Sharing:
One of the biggest challenges in almost any project is making sure all participants are using the same, and most importantly the latest and greatest, files. With project management software, files are available to everyone at the same time. All participants will have the same version and have access to all files as they are updated. Along with sharing the same files, utilizing such software will assure all participants of using the same format, style and text type options.
- Scheduling Made Easier:
Keeping the project on track is a challenge in itself. Project managers can easily create task lists along with any sub-tasks, assign tasks, and easily track progress, or lack of progress, as well as completion. Team members can also check on progress, as well as any changes in time schedules. With such software, project managers can create a timeline of milestones and goals along with the list of tasks that must be completed to meet each milestone and goal. Project management software will also assign resources to tasks, as well as the sequence of activities. Part of successful scheduling is to determine the level of effort necessary to complete each task, as well as any and all risks the project may encounter.
- Tracking Data:
As each project moves forward, project management software will track data that is generated at each step of the way and needed for future task completion. There are often sorting options to help team members sort through the information to get to the necessary data. This assures team members, as well as project managers that the same information is being utilized throughout the life of the project.